Dealer management software built for Florida car dealers
DMS Apex keeps your inventory, deals and Florida title paperwork in one simple system: HSMV 82040, 82994, 82050 and Florida sales tax, for $28 a month.
15-day free trial · no contract · no setup fee · cancel anytime
Why a dealer needs a DMS
Spreadsheets, paper folders and memory work until the day a title application is wrong, a deposit is forgotten, or you can't say what a car really made. A dealer management system puts everything about a car and a deal in one place.
Know what every car really made
Cost, auction fee, repairs and the sale price sit together, so profit is a number you can see, not a guess at the end of the month.
Stop losing days to paperwork
The same information fills the Bill of Sale, the title application and the odometer statement, so nothing is typed twice and nothing is forgotten.
See which cars are getting old
Every car shows how long it has been on the lot, so slow cars get your attention before they cost you.
Keep deals from falling through the cracks
Pending sales hold the car, track the deposit, and show what is still to collect, so a deal is never half remembered.
Get the odometer and title details right
Mileage is confirmed before every sale, and older cars that are exempt print EXEMPT, the way the state expects.
Run it from anywhere
It works in any web browser on the office computer or a laptop. There is nothing to install and nothing to back up.
Florida dealer paperwork, done from the deal
Enter the deal once. DMS Apex fills the Florida forms you already use, so you spend less time at the desk and fewer trips fixing mistakes.
- ✓HSMV 82040 MV Title ApplicationFlorida's Application for Certificate of Motor Vehicle Title, filled from the deal: owner, vehicle, lien holder, sale price, odometer declaration and the dealer sales tax report. Printed on the state's own form.
- ✓HSMV 82994 Title Reassignment SupplementThe dealer reassignment and odometer disclosure the state requires with electronic titles and in the other cases it lists, filled from the deal.
- ✓HSMV 82042 VIN and Odometer VerificationThe owner's affidavit and odometer declaration the state requires on a used vehicle that is not titled in Florida, filled from the deal.
- ✓DR-123 Out-of-State Buyer ExemptionThe Department of Revenue's partial exemption affidavit for a buyer who lives in another state, filled from the deal.
- ✓HSMV 82050 Notice of Sale / Bill of SaleThe state's one-page Notice of Sale and Bill of Sale, with the odometer statement, filled from the deal.
- ✓Florida sales tax and county surtax6% state sales tax on the price, dealer fee and other charges, less the trade-in credit, plus the buyer's county surtax on the first $5,000 (the 2026 rate for all 67 counties is built in). A service contract is taxed in full.
- ✓The required dealer fee noticeWhen a dealer or documentary fee is charged, the wording Florida requires is printed on the Buyer's Order next to it.
- ✓Odometer and Buyers GuideThe odometer declaration goes on the title application, and exempt vehicles print EXEMPT. The Buyers Guide prints in English or Spanish, and everything prints cleanly in black and white.
Manage your inventory without the busywork
From the day a car is bought to the day it is sold, you can see what it cost, where it stands and how long it has been on the lot.
Add a car in minutes
Type the VIN and the year, make, model and details fill in. Stock numbers count up on their own.
Track every dollar into the car
Purchase price, auction fees and each repair are recorded against the car, with the vendor who did the work.
Know where every car stands
In Stock, Reserved, In Service or Sold, with the inventory age on every car.
Find any car fast
Search by make, model or year, sort by any column, and open a car with a double-click.
Wholesale and trade-ins too
Sell a car wholesale to another dealer, and record trade-ins right on the deal.
Reports you can export
Sales, pending sales, profit and loss, vehicles purchased, inventory, tax and fees, salesman and more, ready to print or open in Excel.
Why pay for a system built for a different kind of dealership?
Big-lot dealer systems are designed for large sales teams, finance departments and long rollouts. If you run your own lot and your own deals, you end up paying every month for modules you never open, on a contract, after weeks of setup. DMS Apex is built the other way around: the tools a hands-on dealer uses every day, at a price that makes sense.
| A typical full-scale DMS | DMS Apex | |
|---|---|---|
| Monthly cost | Often several hundred dollars a month, and more as you add features | $28 a month, everything included |
| Contract | Long-term agreements are common | No contract. Cancel any time |
| Getting started | Weeks of onboarding, setup fees and training sessions | Sign up, add a car, start. No training needed |
| What you get | Dozens of modules built for large sales and finance departments | The tools a hands-on dealer uses every day, and nothing to wade through |
| Florida paperwork | Often extra, or set up separately | HSMV 82040, 82994, 82050, 82042, DR-123, sales tax and county surtax built in |
Comparison describes typical full-scale systems in general, not any one company.
Built for independent dealers who run their own lot
If you buy the cars, price them, sell them and handle the paperwork yourself, or with a trusted few, DMS Apex fits the way you already work. It follows a car from purchase to title, with no department structure to learn and nothing to configure first. You get the control a large lot has, without the overhead.
- ✓Add your first car in minutes
- ✓Works in any web browser
- ✓Your team sees what you allow
- ✓Prints on any black-and-white printer
- ✓Cash and outside-financed deals
- ✓Your data stays private to your dealership
Start in an afternoon, not a month
- 1Sign upCreate your account and add a card. Nothing is charged for 15 days.
- 2Add your carsEnter a VIN and the details fill in. Your inventory is ready as fast as you can type.
- 3Sell your first carBuild the deal and print the Florida paperwork from it.
$28 a month after your 15-day trial. Cancel anytime.
Questions Florida dealers ask
What does a dealer management system (DMS) do?
A DMS keeps your inventory, deals, customers, costs and paperwork in one place instead of in spreadsheets, paper files and memory. It shows which cars are on the lot, how long each has been there, what each car cost, what each sale made, and it prints the paperwork for a deal.
Does DMS Apex print Florida dealer paperwork?
Yes. DMS Apex fills the state's own forms from your deal: the HSMV 82040 MV title application, the HSMV 82994 title reassignment supplement, the HSMV 82050 notice of sale / bill of sale, the HSMV 82042 VIN and odometer verification and the DR-123 out-of-state buyer exemption. It also prints a Buyer's Order with Florida's required dealer fee notice, and the federal Buyers Guide.
How does DMS Apex work out Florida sales tax?
It follows the Florida Department of Revenue's rules: 6% on the price, the dealer fee and other charges you require, less the trade-in credit, plus the buyer's county surtax on the first $5,000. The county's rate comes from the Department's 2026 surtax table, using the buyer's county of residence. A service contract is taxed in full. Title, registration and lien fees are not taxed. Tax rules and rates change, so please confirm yours with the Department or your accountant.
How much does DMS Apex cost?
$28 a month, flat. There is a 15-day free trial, no contract and no setup fee. A card is needed to open your account, it is charged on day 15 unless you cancel before then, and you can cancel any time from Billing.
Do I need to sign a contract or pay to get set up?
No. There is no contract, no setup fee and no required training. You sign up, add your first car, and you are working.
Is my dealership's information private?
Yes. Every dealership has its own private database. Your cars, deals and customers are not mixed with anyone else's, and you decide which of your team can see costs and profit.
Does DMS Apex work in other states?
Georgia, Florida and Texas paperwork and tax rules are built in today, and more states are being added. You can keep your inventory and deals in DMS Apex from anywhere, but the printed forms and tax rules are for those states.
Is DMS Apex connected to the State of Florida?
No. DMS Apex is independent software. It fills the state's published forms so you can finish them from your deal, but it is not affiliated with or endorsed by the Florida Department of Highway Safety and Motor Vehicles or the Florida Department of Revenue. Always check current requirements with the state.