How to add a vehicle to your inventory
Add a car to DMS Apex from its VIN, record what you paid, and track repairs and status until it sells.
Last checked November 14, 2026
Add the car
- Open Inventory and choose to add a vehicle.
- Enter the VIN. DMS Apex decodes the year, make, model and other details it can.
- Enter the mileage, color and the date you bought it.
- Enter what you paid, plus auction or transport fees. These become the car's cost.
Track repairs and costs
Add repairs to the car as you spend on them. Each repair is attached to the vehicle and to the vendor who did the work, so the car's true cost and your profit stay accurate.
Keep the status honest
Every car is In Stock, Reserved, In Service or Sold. Inventory age is counted from the day you bought the car, so you can see which cars have been sitting.
Odometer and title details
Record the odometer reading and title information when you buy the car. They carry into the forms when you sell it.
Common questions
Can I hide my costs from salespeople?
Yes. When you invite a team member you choose whether they can see costs and profit.
Run your lot, deals and paperwork in one place
DMS Apex is $28 a month with a 15-day free trial. It prints your state's forms and works out your state's tax.
Start your 15-day free trial